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en:services:application_services:surveys:start [2023/11/13 13:19] – [How to run a survey] Titelhinweis weiter ergänzt abruns1en:services:application_services:surveys:start [2024/03/22 16:21] (current) – [Plugins "Inviter" and "Reminder"] Ergänzt: Abschnitt zu noreply Adresse abruns1
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 Access is available with your [[en:services:general_services:academicid:start | AcademicID]]. This requires: Access is available with your [[en:services:general_services:academicid:start | AcademicID]]. This requires:
-  * Either a user account at GWDG,\\ which can be requested on our [[https://www.gwdg.de/en/web/guest/ueber-uns/leistungskatalog/antragsformulare | web site]]. The user account is free of charge.+  * Either a user account at GWDG
   * Or a user account belonging to Göttingen University or to an institution within the Max Planck Society or another entitled institution.   * Or a user account belonging to Göttingen University or to an institution within the Max Planck Society or another entitled institution.
-  * If you do not yet have an AcademicID, you'll find a button to "Register" on the [[https://academiccloud.de | Academic Cloud web page]] by clicking on "Login". According to your institutional affiliation, you'll either automatically have access to the survey server or, if not, can apply for it by sending an email to [[mailto:survey-support@gwdg.de | survey-support@gwdg.de]].+  * If you do not yet have an AcademicID, you'll find a button to "Sign Up" on the [[https://academiccloud.de | Academic Cloud web page]] by clicking on "Login". According to your institutional affiliation, you'll either automatically have access to the survey server or, if not, can apply for it by sending an email to [[mailto:survey-support@gwdg.de | survey-support@gwdg.de]]. For more info on how to register via Federated Login or Signing Up please refer to [[en:services:general_services:academicid:start#account_creation | Account Creation]].
  
 A web browser is needed for using the software. A web browser is needed for using the software.
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 Please keep in mind that in either case you must comply with [[#data_privacy | data privacy]] requirements and design your privacy settings and statement correspondingly. Please keep in mind that in either case you must comply with [[#data_privacy | data privacy]] requirements and design your privacy settings and statement correspondingly.
  
-=== Plugins "Inviter" and "Reminder" ===+=== Sending e-mails with LimeSurvey === 
 +Survey administrators can send invitations and reminders to survey participants directly from LimeSurvey, provided they have created a participants' table (see https://manual.limesurvey.org/Survey_participants) for their survey. 
 + 
 +Also, survey administrators can receive mails from LimeSurvey. This is configured in a survey's "Notifications & data" menu. 
 + 
 +Please note that these e-mails are always sent from a noreply address. It is required by some institutions that an e-mail's From address must match the domain of the sender's mail server, otherwise the e-mail won't be accepted. Our LimeSurvey uses GWDG's e-mail server, so the From address must belong to a domain that belongs to GWDG. The From address for any e-mail issued by the Academiccloud LimeSurvey server is survey@noreply.academiccloud.de.  
 + 
 +For addressees to be able to answer e-mails, the Reply to address is the survey administrator's mail address, and also the Bounce address can be used for an address of choice. 
 + 
 +== Plugins "Inviter" and "Reminder" ==
 In order to use the Inviter and/or Reminder plugins, it is first necessary to initialize a participant table, as described above. In the next step you can now select the respective plugin in the survey menu in the menu item “simple plugins” and activate it for the survey. For example, you can define for the reminder plugin the interval in which reminder emails should be sent. In addition, you can generate tokens in the Inviter plugin beforehand to make sure that only the desired people have access to your survey. In order to use the Inviter and/or Reminder plugins, it is first necessary to initialize a participant table, as described above. In the next step you can now select the respective plugin in the survey menu in the menu item “simple plugins” and activate it for the survey. For example, you can define for the reminder plugin the interval in which reminder emails should be sent. In addition, you can generate tokens in the Inviter plugin beforehand to make sure that only the desired people have access to your survey.
  
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 ===== Data security and data privacy ===== ===== Data security and data privacy =====
 ==== General information ==== ==== General information ====
-Survey administrators are responsible for their surveys. The [[https://www.gwdg.de/web/guest/about-us/catalog/terms-and-conditions/terms-of-use | Terms of Use of GWDG]] must be observed.+Survey administrators are responsible for their surveys. The [[https://gwdg.de/about-us/catalog/terms-and-conditions/terms-of-use/]] must be observed.
  
 The LimeSurvey users may export their own surveys and collected data and are then responsible for storing them in compliance with data privacy laws and regulations for the processing of personal data. \\ The LimeSurvey users may export their own surveys and collected data and are then responsible for storing them in compliance with data privacy laws and regulations for the processing of personal data. \\
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 ==== Data privacy ==== ==== Data privacy ====
-The survey administrator is responsible for the compliancy with the GDPR (DSGVO) of the European Union when collecting and processing personal data. In the [[https://lotus1.gwdg.de/gwdgdb/benutzer_input.nsf/Antrag?OpenForm | application form for a UserID]] the five data privacy classes (Schutzstufen) for personal data A-E are mentioned (see also the information of the [[http://www.lfd.niedersachsen.de/technik_und_organisation/schutzstufen/schutzstufen-56140.html |  State Commissioner for Data Protection for Lower Saxony]]). On the GWDG's computer systems no personal data belonging to classes D or E may be stored or processed.+The survey administrator is responsible for the compliancy with the GDPR (DSGVO) of the European Union when collecting and processing personal data. Five data privacy classes (Schutzstufen) for personal data are distinguished: A-E (see the information of the [[https://www.lfd.niedersachsen.de/technik_und_organisation/schutzstufen/schutzstufen-56140.html |  State Commissioner for Data Protection for Lower Saxony]]). On the GWDG's computer systems no personal data belonging to classes D or E may be stored or processed.
  
 Survey data have to be deleted by the survey's administrator **as soon as they are no longer needed**. GWDG will delete data from all surveys whose end date is more than 6 months ago. If you need the data for a longer period, please export them in due time. Survey data have to be deleted by the survey's administrator **as soon as they are no longer needed**. GWDG will delete data from all surveys whose end date is more than 6 months ago. If you need the data for a longer period, please export them in due time.
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 ==== Contact and further information ==== ==== Contact and further information ====
-   * To register for GWDG LimeSurvey access or all other issues concerning this service, please send an email to [[mailto:survey-support@gwdg.de?subject=LimeSurvey |survey-survey-support@gwdg.de subject: LimeSurvey]]. Please mention your name and your GWDG user id or your institutional email address. You will receive an automatic email from the LimeSurvey server with your credentials.  +   * For support questions or any issues concerning this service, please send an email to [[mailto:survey-support@gwdg.de?subject=LimeSurvey | survey-support@gwdg.de subject: LimeSurvey]].  You can also use our [[https://www.gwdg.de/support | Support page]]. 
-   * [[https://survey3.gwdg.de/admin | GWDG LimeSurvey for survey administrators]]+   * Access to the Academiccloud LimeSurvey server for survey administrators: https://survey.academiccloud.de (please log in with your Academic ID).
    * [[https://www.gwdg.de/application-services/online-surveys | More information on GWDG LimeSurvey on our web site]]    * [[https://www.gwdg.de/application-services/online-surveys | More information on GWDG LimeSurvey on our web site]]
-   * [[https://www.gwdg.de/documents/20182/27257/GN_06-2014_www.pdf/f1d33bd7-722a-4165-85c4-a17f764ffb00 | Article on GWDG LimeSurvey in the GWDG Nachrichten 6/2014]]+   * [[https://www.gwdg.de/documents/20182/27257/GN_5-2021_www.pdf | GWDG News article on the 2021 relaunch]] 
 + 
  
-==== Links ==== 
-  * Information on online surveys in general: 
-    * [[http://www.thielsch.org/download/wirtschaftspsychologie/Thielsch_2012.pdf]] (German only) 
-    * [[http://en.wikipedia.org/wiki/Online_interview | Online interview]] 
-  * There are lots of tutorials  (as text or video) in different languages, e.g.: 
-    * [[http://www.nps.edu/research/IRB/docs/Quick_Start_Guide_for_Surveys.pdf]] 
-    * [[https://www.socsci.ru.nl/wilberth/nocms/limesurvey/print.php]]