Automatic Replies (Out of Office)

By vacation, business trip, illness or longer absence an Out of Office note can be helpful, particularly when no task delegation exists. When you set up an Out of Office note, it sends automatically in the declared time period automatic an answer e-mails to the sender and informs with a predefined text about your absence. We explain the method at the example of Outlook in 2016, however the settings are similar down to Outlook 2010.

Note: In case you have no Outlook installed, you can set up an Out of Office note from OWA. You can find the instruction here.

Note: You may not see Out of Office option if your Outlook has no Exchange account configured.

Activate an Out of Office message

1) Navigate from the File menu to the Info tab and choose Automatic Replies (Out of Office).
2) In the Automatic Replies dialog box, select the Send Automatic Replies check box and specify a time of your absence by selecting the check box Only send during this time range.
3) Type the message that you want to send within your organization and outside your organization.
4) Click OK.

You can format the text of the Out of Office message.
The subject of an Out of Office, is predefined as “Automatische Antowrt:” and may not be changed.

Note: Out of Office response, once it is turned on, will be sent only once per sender.

Alternatively you can set up the Out of Office message from Outlook Web App. For more information please follow the link below:
Out of Office in OWA

Deactivate an Out of Office message

The Automatic Replies (Out of Office) will continue to run in the period defined by the Only send during this time range option field. You may deactivate it by choosing the Option Do not send automatic replies option or by clicking on Turn off button at File menu → Info tab.

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