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en:services:mobile_working:videoconferencing_tools:ms-teams [2020/04/28 15:37]
0nkopp1
en:services:mobile_working:videoconferencing_tools:ms-teams [2020/06/02 15:19]
0nkopp1 [FAQ]
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 ==== Schedule Meeting ==== ==== Schedule Meeting ====
 If a meeting is not to be started immediately but scheduled with specific participants, this is currently only possible via a locally installed Outlook. After installing the Teams client on a Windows PC, the Teams button will be integrated into Outlook automatically.  If a meeting is not to be started immediately but scheduled with specific participants, this is currently only possible via a locally installed Outlook. After installing the Teams client on a Windows PC, the Teams button will be integrated into Outlook automatically. 
 +
 +**Note**: The integration of the Teams button in Outlook is currently only supported under the current Windows versions. Users of other operating systems can access a Windows system via our [[en:services:server_services:compute_server:windows_terminal_server|Windows Remote Desktop Server]] //GWD-WinTS1// and schedule Teams meetings. The following steps are necessary for this:
 +
 +  - Activate user account for Teams installation on Remote Desktop Server WinTS1 from [[https://support.gwdg.de/|GWDG-Support]].
 +  - Log on to the Remote Desktop Server //GWD-WinTS1.top.gwdg.de// (for external access from outside the [[en:services:network_services:goenet:start|GÖNET]] see [[en:services:server_services:compute_server:windows_terminal_server#access_from_outside_of_goenet|info page]])
 +  - Start Outlook and perform initial setup if necessary
 +  - Install the Teams client using the desktop shortcut and perform initial setup
 +  - Logging off and logging back on to the Remote Desktop Server
 +  - Start Outlook and schedule a Teams meeting
  
 When a meeting is created as a Teams meeting, Outlook automatically adds a text section with the GWDG logo and several links into the message field. With these links you can join the meeting, get more information about Teams meetings or edit the meeting options. **Important**: These links must not be edited or removed! When a meeting is created as a Teams meeting, Outlook automatically adds a text section with the GWDG logo and several links into the message field. With these links you can join the meeting, get more information about Teams meetings or edit the meeting options. **Important**: These links must not be edited or removed!
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 **//Why can't I schedule a meeting directly in Teams?//** - This feature is disabled because it requires a coupling of our Exchange service with the Microsoft Exchange online service. As long as we do not do this, scheduling meetings will only work via Outlook. **//Why can't I schedule a meeting directly in Teams?//** - This feature is disabled because it requires a coupling of our Exchange service with the Microsoft Exchange online service. As long as we do not do this, scheduling meetings will only work via Outlook.
 +
 +**//How can I schedule meetings if I don't use Windows?//** - The Teams integration in Outlook is currently only supported with the current Windows versions. If you are not using them, you can access a ready-to-use Windows environment with your GWDG account via our Remote Desktop Server //GWD-WinTS1//. Please contact [[https://support.gwdg.de|GWDG-Support]] to unlock your account so that you can install and use Teams there.
  
 **//Why can't anyone join the Teams meeting via my invitation?//** - Probably you send the invitations in text format instead of HTML format. The links in Teams meeting invitations that allow recipients to join the meeting are sent in HTML format only. In the Outlook meeting window, this can be edited under the //Format Text// > //Format// tab.  **//Why can't anyone join the Teams meeting via my invitation?//** - Probably you send the invitations in text format instead of HTML format. The links in Teams meeting invitations that allow recipients to join the meeting are sent in HTML format only. In the Outlook meeting window, this can be edited under the //Format Text// > //Format// tab.