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--- en:services:email_collaboration:email_service:5other:20oof [2015/09/15 18:11] – osmirno
+++ en:services:email_collaboration:email_service:5other:20oof [2016/05/12 13:22] (current) – Endredaktion; Änderung abruns1
@@ Line 1: / Line 1: @@
+===== Out of Office Message =====
+In order to set your automatic out-of-office (OOF) response, sign into the Outlook Web App (OWA) at https://email.gwdg.de and click “**Options**” at the upper right corner, then select “**Set Automatic Replies ...**” from the drop down list to configure the desired text and the duration of absence.
+{{ :en:services:email_collaboration:email_service:5other:owa-automatic-replies.png |}}
+Under “**Automatic Replies**”, the option activated by default is “**Don’t send automatic replies**” and the rest of screen is shown greyed. To turn the OOF on, choose “**Send automatic replies**”.
+{{ :en:services:email_collaboration:email_service:5other:owa-oof-message_explaned.png |}}
+First set a timeframe when the OOF starts and ends by selecting “**Send replies only during this time period**” and set the start and end time.\\
+Two different messages can be configured:
+  *   One for your senders belonging to your organization, and
+  *   One for external senders
+Compose and format your messages in the text boxes.\\
+If you decide not to send OOF reply to external sender, uncheck “**Send automatic reply message to senders outside my organization**” option.
+Otherwise, if you want the OOF to be sent to external sender, choose “**Send replies to all external senders**” option or “**Send replies only to senders in my Contact list**” respectively.
+Save your changes by clicking on **Save** down in the right corner of the screen.
+{{ :en:services:email_collaboration:email_service:owa-auto-reply-4.png?nolink |}}
+**Note**: please be aware that OOF response, once it is turned on, will be sent only once per sender.